trailer This information must be agreed to by the Project Sponsor and Functional Managers prior to beginning the project. Integration Management. All budget authority and decisions, to include budget changes, reside with the SmartVoice Project Sponsor. This Communications Management Plan sets the communications framework for this project. There may be smaller milestones which are not included on this chart but are included in the project schedule and WBS. The Procurement Management Plan should be defined enough to clearly identify the necessary steps and responsibilities for procurement from the beginning to the end of a project. To meet deliverable requirements and expectations, we must implement a formal process in which quality standards are measured and accepted. Based on feedback and input from the Project Manager and Stakeholders, the Project Sponsor is responsible for the acceptance of the final project deliverables and project scope. The communications requirements are documented in the Communications Matrix below. Plot your project schedule visually with a Gantt chart. A successful project requires a detailed and well-planned Project Management Plan. xref The primary goal of making a quality management plan is to ensure that the project deliverables are of adequate quality and fit for the software requirements. 0000004091 00000 n A project management plan is a complicated process, and a well-crafted project management plan plays a key role in managing the project with perfection. The Senior Programmer will be managed by the Project Manager who will provide performance feedback to the functional manager. [This document is a template of a Project Management Plan document for a project. 0000002161 00000 n For complex or large projects the Change Management Plan may be included as an appendix to the Project Management Plan or as a separate, stand-alone document. Look for the detailed Risk Management Plan Template, Risk Register Template along with our article on how to perform a risk assessment meeting. While voice recognition software is currently available, TSI believes that new technological developments will enable our team to develop a solution far superior to what is currently available. Work Breakdown Structure (WBS) Template. Start with a flexible project plan template. The template includes instructions to the author, boilerplate text, and fields that should be replaced with the values specific to the project. Using earned value calculations, the Project Manager is responsible for accounting for cost deviations and presenting the Project Sponsor with options for getting the project back on budget. The Project Sponsor will review all project tasks and deliverables to ensure compliance with established and approved quality standards. Any procurement actions exceeding this amount must be approved by the Project Sponsor. If you want to know what is a project plan, be sure to go to our blog and read the blog entry titled, “What is a Project Plan?”. Responsibilities also include assisting with risk identification, determining impacts of change requests, and status reporting. w�Щ0Y�P��`����R����@I��b��x~����M������;ep1Nl�c\����ƒ���:D7�1�����t�aP;P͐���������8C��Ol����T��\� -b```2L�|~m% �N� This section of the Project Plan should include discussion of the scheduling tool/format, schedule milestones, and schedule development roles and responsibilities. This may be a simple project management spreadsheet an Excel project tracker or something even more complicated like an Excel project management dashboard. It will serve as a guide for communications throughout the life of the project and will be updated as communication requirements change. This section of the Project Management Plan should include the quality baseline for the project. Despite its simplicity, it actually doesn’t leave out the important factors that a planning document should have. All Rights Reserved. This chart is comprised only of major project milestones such as completion of a project phase or gate review. Specific phases of an I… ), The scope change process (who initiates, who authorizes, etc. Scroll down to the bottom of the page for the download link. ), How the scope is measured and verified (i.e. In addition to this Project Plan Template we have a detailed Procurement Management Plan Template available on our website. To keep everything documented and organized, snag this free template. Any approved changes to these milestones or dates will be communicated to the project team by the project manager. The WBS for the SmartVoice Project is comprised of work packages which do not exceed 40 hours of work but are at least 4 hours of work. All change requests will be submitted to the Project Manager who will then evaluate the requested scope change. Use them to present business project schedules, reports, roadmaps, timelines (and much more) in a clear and concise way. 0000001513 00000 n When Do I Use the Project Plan Template? Project-related documents are created using different authoring tools such as Excel, Microsoft Project, Google Sheets, and PowerPoint. The project team is responsible for participating in work package definition, sequencing, duration, and resource estimating. Include a Resource Calendar as part of your project plan. All change requests will be logged in the change control register by the Project Manager and tracked through to completion whether approved or not. If any changes are proposed and approved by the Project Sponsor and CCB, the Project Manager is responsible for communicating the changes to the project team and updating all project plans and documentation. Email: All email pertaining to the SmartVoice Project should be professional, free of errors, and provide brief communication. By having a solid communications management approach you’ll find that many project management problems can be avoided. The scope of this project also includes completion of all documentation, manuals, and training aids to be used in conjunction with the software. As it relates to the project management body of knowledge, change management concerns changes to the project scope, to all baselines, project plans and documents. If any changes are proposed and approved by the Project Sponsor and CCB, the Project Manager is responsible for communicating the changes to the project team and updating all project plans and documentation. It includes a Gantt chart to visualize project progress. The WBS can be exported from the MS Project file. The Project Manager will be responsible for managing and reporting on the project’s cost throughout the duration of the project. Upon the completion of the project, during the closing process, the project manager will analyze each risk as well as the risk management process. The Project Manager is responsible for implementing the Quality Management Plan and ensuring all tasks, processes, and documentation are compliant with the plan. Quality Management Plan is a well-defined set of documents and information to efficiently manage the quality throughout the software development project starting from planning to the software deployment. The project manager is responsible for communicating with organizational managers on the progress and performance of each project resource. It is important that the approach to managing the projects’ scope be clearly defined and documented in detail. This section of the Project Plan Template contains the cost baseline for the project upon which cost management will be based. These will be reported and if it’s determined that there is no or minimal impact on the project’s cost or schedule baseline then there may be no action required. To learn more about project management plans, you can scroll on and pick out a project management plan example or two while you’re at it. The contracts and purchasing groups will review the procurement actions, determine whether it is advantageous to make or buy the items or resource required services internally, and begin the vendor selection, purchasing and the contracting process. Based on this analysis, the project manager will identify any improvements that can be made to the risk management process for future projects. The project team will not be co-located for this project and all resources will remain in their current workspace. 1 Introduction. Be sure to review it and determine if it’s necessary for managing your project. Use it for smaller projects with a small number of tasks and dependencies. Depending on the size of the project, the Project Management Plan can serve as the main planning document for the project (smaller projects), or it can serve as a parent plan with a series of subordinate plans (larger projects). Quality control for the SmartVoice Project will utilize tools and methodologies for ensuring that all project deliverables comply with approved quality standards. Here are a few project plan templates based on the guidelines above: 1. Without an appropriate project management plan, a large Project Template which could have benefited an organization immensely may turn into a … The scope of this project does not include any changes in requirements to standard operating systems to run the software, software updates or revisions. The Project Manager will present and review the project’s cost performance during the monthly project status meeting. The Quality Specialists are responsible for working with the Project Manager to develop and implement the Quality Management Plan. If there are any scheduling delays which may impact a milestone or delivery date, the project manager must be notified immediately so proactive measures may be taken to mitigate slips in dates. Plan large or small projects. Testing Specialist (1 position) – responsible for helping establish testing specifications for the SmartVoice Project with the assistance of the Project Manager and Programmers. Additionally, customers understand that our products may be applied to a wide range of uses for business and personal functions. This section should include quality roles and responsibilities, quality control, quality assurance, and quality monitoring. Scope management for the SmartVoice Project will be the sole responsibility of the Project Manager. These guidelines may include which level of the WBS cost accounts will be created in and the establishment of acceptable variances. 0 Project schedules for the SmartVoice Project will be created using MS Project 2007 starting with the deliverables identified in the project’s Work Breakdown Structure (WBS). A project management template is an effective tool for any project -- big or small, simple or complex. It’ll make putting advice into practice much easier. This acceptance will be based on a review of all project documentation, testing results, beta trial results, and completion of all tasks/work packages and product functionality. This detail should include what the project does and does not include. State the scope of the project in this section of the Project Management Plan. They are the initiation phase, the planning phase, the execution phase and the closure phase. Top 20+ project management template excel spreadsheets of the year 2020 are related to scheduling, tracking, planning, risk management, and budgeting. The Project Manager, Joe Green, has the overall authority and responsibility for managing and executing this project according to this Project Plan and its Subsidiary Management Plans. This is an effective way to provide oversight and ensure adequate feedback and review of the change is obtained. Explore Asana created templates and find one for your next project. Find the Best Project Management Template for Projects of All Sizes. They will also work to ensure that all quality standards are met and communicate any concerns regarding quality to the Project Manager. Include an … Not all projects are concerned with developing source code for a new software product. Thousands of downloadable deliverables, project plans, presentations, and checklists to help boost your project management productivity. The Project Schedule Baseline and Work Breakdown Structure are provided in Appendix A, Project Schedule and Appendix B, Work Breakdown Structure. The Quality Specialist will have primary responsibility for compiling quality reporting and metrics for the Project Manager to communicate. If it is determined that the impacts will exceed the boundary conditions then the change will be forwarded to the Project Sponsor for review and approval. Quality Specialist (1 position) – responsible for assisting the Project Manager and Senior Quality Specialist in creating and tracking quality control and assurance standards. Work packages were developed through close collaboration among project team members and stakeholders with input from functional managers and research from past projects. © Project Management Docs. Project Management Software Tools Task lists, schedules, file sharing, comms, analytics & reporting – these tools do it all. If you are looking for editable and good looking project plan PowerPoint template slides, look no further. In accordance with TSI’s organizational standard, the following will be designated as milestones for all project schedules: Roles and responsibilities for schedule development are as follows: The project manager will be responsible for facilitating work package definition, sequencing, and estimating duration and resources with the project team. The WBS Dictionary defines the work packages. The Testing Specialist will be managed by the Project Manager who will also provide feedback to the functional manager for performance evaluations. It is imperative that the team ensures that work is completed at an adequate level of quality from individual work packages to the final project deliverable. As for projects, you must define the prerequisites for project templates. Excessive detail is not necessary in this section as the other sections of the project plan will include this information. Quality Checklists, Scope Baseline, Work Performance Measurements, etc. Meeting minutes will be distributed no later than 24 hours after each meeting is completed. Changes to any project must be carefully considered and the impact of the change must be clear in order to make any type of approval decisions. Proposed scope changes may be initiated by the Project Manager, Stakeholders or any member of the project team. A project template is a predefined framework that helps you quickly and easily start a project. Whether combined or separate, most project management plan templates contain the following sections: Upon approval of scope changes by the Change Control Board and Project Sponsor the Project Manager will update all project documents and communicate the scope change to all stakeholders. Programmer (1 position) – responsible for coding and programming for the SmartVoice Project. The SmartVoice boundary conditions are: CPI less than 0.8 or greater than 1.2 SPI less than 0.8 or greater than 1.2. 0000002019 00000 n The scope of TSI’s SmartVoice project includes the planning, design, development, testing, and transition of the SmartVoice voice recognition software package. Activity definition will identify the specific work packages which must be performed to complete each deliverable. This Project Management Plan template is a good starting point for planning your project; however, be sure to check out our Subsidiary Management Plans for areas which need more focused management. The following steps comprise TSI’s organization change control process for all projects and will be utilized on the SmartVoice project: Step #1: Identify the need for a change (Any Stakeholder) Requestor will submit a completed TSI change request form to the project manager Step #2: Log change in the change request register (Project Manager) The project manager will maintain a log of all change requests for the duration of the project Step #3: Conduct an evaluation of the change (Project Manager, Project Team, Requestor) The project manager will conduct an evaluation of the impact of the change to cost, risk, schedule, and scope Step #4: Submit change request to Change Control Board (CCB) (Project Manager) The project manager will submit the change request and analysis to the CCB for review Step #5: Change Control Board decision (CCB) The CCB will discuss the proposed change and decide whether or not it will be approved based on all submitted information Step #6: Implement change (Project Manager) If a change is approved by the CCB, the project manager will update and re-baseline project documentation as necessary as well as ensure any changes are communicated to the team and stakeholders. These improvements will be captured as part of the lessons learned knowledge base. For the SmartVoice Project, control accounts will be created at the fourth level of the WBS which is where all costs and performance will be managed and tracked. Milestone List. A carefully planned project schedule is key to … To make project management even easier, we let our users prioritize tasks, indent and outdent, set dependencies in one click, durations and progress right on a Gantt chart online by dragging and dropping tasks and their attributes. The Senior Quality Specialist is also responsible for maintaining quality control and assurance logs throughout the project. This section of our project management plan template provides a summary of the Scope Management Plan in which it addresses the following: We have a detailed Scope Management Plan Template available on our website which can be included as an appendix to the Project Management Plan for larger or more complex projects. Start planning with our Project Plan Template. Total Software Incorporated (TSI) has recently approved the SmartVoice project to move forward for project initiation within the research and development (R&D) group. The project will use earned value metrics to track and manage costs and the cost baseline provides the basis for the tracking, reporting, and management of costs. It also includes a communications matrix which maps the communication requirements of this project, and communication conduct for meetings and other forms of communication. Any team member or stakeholder may submit a change request for the SmartVoice Project. The cost baseline for the SmartVoice project includes all budgeted costs for the successful completion of the project. Responsible for scribing duties during all project meetings and maintaining all project communication distribution lists. Many organizations have change control boards (CCBs) which review proposed changes and either approve or deny them. Costs may be rounded to the nearest dollar and work hours rounded to the nearest whole hour. If a project team member is not required for a full 40 hour work week at any point during the project, their efforts outside of the SmartVoice Project will be at the discretion of their Functional Manager. endstream endobj 1432 0 obj<>/W[1 1 1]/Type/XRef/Index[102 1314]>>stream For larger or more complex projects, the Quality Management Plan may be included as an appendix or separate document from the Project Management Plan. In addition to this project plan template we have a detailed Cost Management Plan Template available on our website. Earned value calculations will be compiled by the Project Manager and reported at the monthly project status meeting. TSI has been successful in gaining market share because of its aggressive pursuit of product quality, ease of use, flexibility, and customer service. 0000003250 00000 n In reality, even if the deliverables are small, you still need to estimate how long each task will take, identify the resources required, and assign activities to team members. This section of the project management plan template should provide a summarized framework of the project and its purpose. 0000000016 00000 n Now that you understand the importance of using a simple project plan template, it’s time to talk about how to create one. If the change is approved by the Project Sponsor then it will be implemented by the Project Manager who will update the schedule and all documentation and communicate the change to all stakeholders in accordance with the Change Control Process. If established boundary controls may be exceeded, a change request will be submitted to the Project Manager. Once a preliminary schedule has been developed, it will be reviewed by the project team and any resources tentatively assigned to project tasks. The remaining member of the project team, as well as the stakeholders will be responsible for assisting the Project Manager and Quality Specialists in the establishment of acceptable quality standards. Here the Project Plan Template discusses how you plan to staff the project. You plan projects and create powerful best Gantt charts online quickly as the app schedules tasks automatically. Provide a summary list of milestones including dates for each milestone. A successful project requires a detailed and well-planned Project Management Plan. O ur change management plan template is designed to assist the planner in developing a subsidiary plan to the project management plan. This section of the project plan should also include how resources will be procured and managed as well as the key resources needed for the project. Responsible for ensuring all testing is complete and documented in accordance with TSI standards. The Risk Register for this project is provided in Appendix C, Risk Register. The Simple Project Management Plan Template simplifies project management planning in your stead, thus making it easier and faster for your convenience. The WBS Dictionary defines all work packages for the SmartVoice Project. The Quality Specialists will assist the Project Manager in verifying that all quality standards are met for each deliverable. Senior Programmer (1 position) – responsible for oversight of all coding and programming tasks for the SmartVoice Project as well as ensuring functionality is compliant with quality standards. All requirements for SmartVoice must be determined to base design upon, This is the theoretical design for the software and its functionality, All coding completed resulting in software prototype, Complete SmartVoice Testing and Debugging, All functionality tested and all identified errors corrected, Complete Transition of SmartVoice to TSI Production, Completed software and documentation transitioned to operations group to begin production, Meeting to review action register and status, Present metrics and status to team and sponsor, Present closeout of project phases and kickoff next phase, Phase completion report and phase kickoff, Review of any technical designs or work associated with the project, Includes work hours for all project team members for gathering requirements and planning project, Includes work hours for all project team members for work on SmartVoice conceptual design, Includes all work hours for coding of SmartVoice, Includes all work hours for testing (including beta testing) of SmartVoice software, Includes all work hours for transition to operations and project closeout, At least 98% recognition level with 2% or less errors in text, Using standard TSI English language databases, No errors associated with running software with compatible applications, Less than 1% failure rate in beta testing new users to run setup and execute software functionality, Communication requirements based on roles, Identifies who is responsible for managing costs, Identifies who has the authority to approve changes to the project or its budget, How cost performance is quantitatively measured and reported upon, Report formats, frequency and to whom they are presented, Who has authority and responsibility for scope management, How the scope is defined (i.e. To get a better idea of the project planning process, refer to a project management plan template. Registration will ensure you're notified project management templates and articles as they become available. Excel Budget Template. The project manager will work with the project team, contracts/purchasing department, and other key players to manage the procurement activities. Plan. By leveraging our reputation for superior quality and user-friendly products, and capitalizing on new technology, TSI can position itself as the premier provider of effective and easy to use voice recognitions software in today’s marketplace. This software will meet or exceed organizational software standards and additional requirements established in the project charter. Be sure to consult our Work Breakdown Structure Template. Resource estimating will be used to assign resources to work packages in order to complete schedule development. Quality Specialists will recommend tools and methodologies for tracking quality and standards to establish acceptable quality levels. 0000004511 00000 n Grant funding agencies require a well-articulated plan. The template includes instructions to the author, boilerplate text, and fields that should be replaced with the values specific to the project. Some resources may be needed for the entire length of the project while others may only be required for a portion of the project. Quality management is the process by which the organization not only completes the work, but completes the work to an acceptable standard. The project manager must ensure that the plan facilitates the successful completion of the project and does not become an overwhelming task in itself to manage. The project team will also review and validate the proposed schedule and perform assigned activities once the schedule is approved. Feasibility studies and the definition of IM/IT requirements, 3. Project Management Templates Use these free PowerPoint and Excel templates to create a professional project roadmap for your next stakeholder meeting.
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